The Crowne Plaza is pleased to offer a professional catering manager to assist with all your hotel and food and beverage needs. We require you provide a professional, pre-approved wedding coordinator to assist with all rehearsals, wedding ceremonies, as well the set-up & tear down of personal items at your reception. For more information on services provided by the hotel, please speak directly with your catering representative
FOOD & BEVERAGE SERVICE
The Crowne Plaza Ventura Beach Hotel is the only licensee authorized to sell, serve or distribute any food & beverage on property. No food or beverage of any kind will be permitted to be brought into the hotel by any guest. Any remaining food from an event may not be re-served. In the event a group is permitted to bring its own wine in advance, a corkage fee of $20 per 750ml bottle will be assessed. The hotel reserves the right to discontinue service of alcoholic beverages at any time. The hotel will provide one bartender per 150 guests for cash bars. A $150 bar set-up fee will be applied to the event if beverage sales do not exceed $500. The hotel has the right to waive this fee based on bar revenue. The hotel will provide one bartender per 75 guests for hosted bars with a minimum four hour purchase. Our food and beverage team is happy to accommodate special dietary needs, as well as invent creative menu selections to meet the needs and suit the preferences of your guests. The Crowne Plaza Ventura Beach Hotel offers children’s menus for guests aged 10 and under, as well as meal options for your preferred vendors.
Social bookings more than 90 days out require approval from the Director of Sales and could take up to one week for authorization. Once a preferred date has been selected & approved, the Crowne Plaza Ventura Beach Hotel will issue a catering contract. An initial non-refundable deposit of 15% of your food and beverage minimum is due along with your signed catering agreement in order to secure event space. A second payment of 50% of estimated charges is due 60 days prior to your event, with full payment due seven days prior to the event. If full payment is not received by the final deadline, the hotel reserves the right to cancel the banquet function. The Crowne Plaza Ventura Beach requires a credit card on file for all events.
The expected number of guests must be communicated to the Crowne Plaza Ventura Beach Hotel seven days prior to the banquet function. This number will considered a guarantee and is not subject to reduction. If we do not receive a guarantee outside of this time frame, the number of guests expected on the catering contract will be considered a guarantee and charges will be assessed accordingly. The hotel will not be responsible for identical service or a room set to more than 3% over your guarantee. If offering a plated meal option, the client is responsible for providing place cards for each guest in attendance, indicating the meal selection.
SERVICE CHARGE & SALES TAX
A 22% service charge plus 7.5% sales tax will be added to all listed prices. This service charge is not negotiable and is taxable based on California State Law.
DECORATION & DAMAGES
It is our pleasure to consult with you on your decorative preferences. Decorations, signage or displays brought into the hotel by the guest must be approved prior to arrival by your catering representative. Items may not be attached to any stationary wall, floor, window or ceiling with nails, staples, tacks, tape or any other substance that may leave permanent damage. The hotel does not permit confetti. The host of the function is held responsible for personal property or equipment brought into the function area. Any damage to the hotel will be charged to the master account. The Crowne Plaza Ventura Beach Hotel shall not assume responsibility for damage or loss of any merchandise or articles brought into the property or for any item(s) left unattended.
Discounted room rates are available through our Sales Department. You must hold at least ten sleeping rooms to qualify for special rates. For more information, please contact the Sales Department at (805) 652-5108.
Daytime event hours are 11am – 4pm. Evening event hours are 6pm – 11pm. Ceremonies may begin one hour prior to reception start time.